# Pre-assembly (2 Aug. - 28 Sept.)

## 2 August 2021

### - Date of General Assembly announced

### - Calls for candidates for GFMD Steering Committee

{% hint style="info" %}
**FORMAT:** Email to the GFMD members email list: [*GFMD Members’ Digest - 2nd August 2021 + SAVE THE DATE! GFMD General Assembly September 30th & October 1st 2021*](https://groups.io/g/gfmd-members/message/269) 
{% endhint %}

{% hint style="success" %}
As well as announcing the date and explaining the hybrid format of the event **the email announced that General members are able to submit applications to be a candidate for the next (2021-2025 Steering Committee using this form:** [**https://forms.gle/bdfnW9hALPQxk6229**](https://forms.gle/bdfnW9hALPQxk6229) 
{% endhint %}

## 13 Aug. - 10 Sept. 2021

### - Consultation period for changes to GFMD Constitution 

{% hint style="info" %}
**13 Aug. - 10 Sept. 2021**

On August 13th the Secretariat published and shared proposed amendments, additions to, and questions about GFMD's new constitution and bylaws along with a rationale for the proposals on the [GFMD strategy development workspace](/master.md). 

General members were asked to submit their comments and suggestions for amendments and addition to the GFMD constitution and bylaws in advance of the meeting by using [this form](https://docs.google.com/forms/d/e/1FAIpQLSeL_7qP0gNOR16PE58KWRRxrFo7Fcm0EeVfW6b1u5_xyZMlzg/viewform). 

*As per GFMD’s constitution, these proposed changes were shared more than 45 days before the General Assembly.* 
{% endhint %}

## 10 September 2021

### - Deadline for members to submit candidacy for GFMD Steering Committee

### - Deadline for feedback about the proposed changes to the GFMD Constitution

{% hint style="info" %}
**FORMAT:** Online only 
{% endhint %}

{% hint style="warning" %}
10th September was the deadline for General members to submit their applications to join the GFMD Steering Committee by August 20th 2021. 

**General members were able to submit applications using** [**this form**](<https://forms.gle/bdfnW9hALPQxk6229 >)**.**
{% endhint %}

{% content-ref url="/pages/-Mj9BLIQQz5Vmw2twdD7" %}
[Broken mention](broken://pages/-Mj9BLIQQz5Vmw2twdD7)
{% endcontent-ref %}

{% hint style="warning" %}
10th September was also the deadline for General members to submit their [feedback about the first draft of the new GFMD Constitution](/governance/general-assembly/2021/agenda/pre-assembly.md#13-aug-10-sept-2021).&#x20;
{% endhint %}

## 15 - 17 September 2021

### - Constitutional changes finalised and presented to members

{% hint style="info" %}
**15th September**

The final draft of [GFMD's new constitution](https://docs.google.com/document/d/19Lj-C8ThuMeL6rqYs6jRVsr_I2pXTYFJLeryrbFCgZ8/edit?usp=sharing) was published and shared with General members for final comments. &#x20;
{% endhint %}

{% hint style="info" %}
**17th September** - **1500 CEST**

The Secretariat hosted an online meeting for GFMD members to answer any outstanding questions about changes to the [GFMD constitution](https://docs.google.com/document/d/19Lj-C8ThuMeL6rqYs6jRVsr_I2pXTYFJLeryrbFCgZ8/edit?usp=sharing).&#x20;

* **Read the new Constitution** [**here**](https://docs.google.com/document/d/19Lj-C8ThuMeL6rqYs6jRVsr_I2pXTYFJLeryrbFCgZ8/edit)**.**&#x20;
* **Download the presentation that was shared at the meeting from the link below:**&#x20;
  {% endhint %}

{% file src="/files/-Mk1nskDwrWQn5wYM56o" %}
GFMD Constitution - Key Changes
{% endfile %}

## 21 - 28 September 2021

### - Voting for new Steering Committee

{% hint style="info" %}
**FORMAT:** Online only&#x20;

* Secretariat published and shared the [list of candidates](/governance/steering-committee/candidates.md) for the Steering Committee alongside their written presentations.&#x20;

* Secretariat shared details of how each member should use the online voting system.
  {% endhint %}

* Read more about the Steering Committee's mandate in the [new GFMD Constitution](https://docs.google.com/document/d/19Lj-C8ThuMeL6rqYs6jRVsr_I2pXTYFJLeryrbFCgZ8/edit?usp=sharing), Section VI.&#x20;

* See our [FAQs on the Steering Committee here](broken://pages/-MgpxWhNGVDPqzZeh8xx#steering-committee). &#x20;

### - Voting to adopt the new GFMD Constitution

{% hint style="info" %}
**FORMAT:** Online only&#x20;

Following the consultation process -- [13 Aug. - 10 Sept.](/governance/general-assembly/2021/agenda/pre-assembly.md#13-aug-10-sept-2021) -- and the final change publication of the final proposed new constitution -- 15 Sept. -- voting on the [final draft of the new Constitution](https://docs.google.com/document/d/19Lj-C8ThuMeL6rqYs6jRVsr_I2pXTYFJLeryrbFCgZ8/edit?usp=sharing) is took place from 21-28th September 2021.
{% endhint %}

## 27 September 2021

### - Five-year reports shared with General members

{% hint style="info" %}
**FORMAT:** Online only&#x20;
{% endhint %}

{% hint style="success" %}
Secretariat publishes and shares:

* [GFMD activity report for 2017-2021](/reports/2016-2021/activity.md)
* [GFMD financial report 2017-2021](/reports/2016-2021/finance.md)
* [Draft GFMD strategy 2021-2025](/planning/general-strategy-2021-25/2021-2025-draft-strategic-plan.md)&#x20;
  {% endhint %}


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://strategy.gfmd.info/governance/general-assembly/2021/agenda/pre-assembly.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.