VI. STEERING COMMITTEE
The Steering Committee shall manage and oversee the affairs of the GFMD, dealing with major strategic and policy matters facing GFMD and its membership between General Assembly meetings, while the execution of strategy and policy, and administrative matters shall be the responsibility of the Executive Committee and GFMD Secretariat.
“Regional members” are organisations based in and conducting the majority of their activities in a particular region.
The GFMD regions are
- Asia, Pacific and Oceania
- Eastern Europe, the Caucasus and Central Asia
- Europe (Western, Central, Northern or Southern)
- Latin America and the Caribbean
- Middle East and North Africa
- North America
- Sub-Saharan Africa
“Topical & policy members” are organisations that focus on topics such as freedom of expression, ethics, diversity, investigative journalism or sustainability - and working in a wide range of countries.
“Global members” are organisations with an international focus and working on journalism and media sector support in a wide range of countries in at least three of the seven GFMD regions.
Twelve “regional members”:
- Asia, Pacific and Oceania - 2
- Eastern Europe, the Caucasus and Central Asia - 2
- Europe (Western, Central, Northern or Southern) - 1
- Latin America and the Caribbean - 2
- Middle East and North Africa - 2
- North America - 1
- Sub-Saharan Africa - 2
Two “topical and policy members”
Three “global members”
Where more than the prescribed number of individuals has been nominated for any particular category of seat, the representatives shall be chosen by a simple majority vote of general members.
A term lasts four years.
- Failing to attend two consecutive meetings without cause;
- Failing in material ways to contribute to the work of the Steering Committee;
When it receives a recommendation of removal, the Steering Committee shall discuss the matter, including by giving the concerned member a chance to make representations on the matter, and may, by a two-thirds majority vote of members present and voting, remove the member.
Where a Steering Committee member who has resigned or been removed has six months or more left in their mandate, an alternate candidate from that member organisation can be put forward to complete the term.
There will be at least two meetings of the Steering Committee per year.
As well as the annual physical meeting of the Steering Committee, there will be a video conference meeting at least once a year.
The Steering Committee can take decisions in between meetings via a conference call or email.
The Executive Committee, together with the Executive Director prepares and approves annual accounts, annual budget, annual audit in the absence of appointment of a statutory auditor, the internal administrative by-laws and other documents for the General Assembly and the Steering Committee for their review and decision making in line with this Constitution.
Where more than the prescribed number of individuals has been nominated for any particular role, the representatives shall be chosen by a two-thirds majority vote of Steering Committee members. If no member of the Steering Committee receives a two-thirds majority vote for any of these three positions, they shall be elected on a simple majority basis in a run-off vote between the two members who received the largest number of votes from the first round of voting.
A term lasts four years.
The term of office of Executive Committee members is limited to two consecutive terms.
Where a member who has resigned or been removed has six months or more left in their mandate, an alternate candidate from the Steering Committee needs to be put forward by the members of the Steering Committee to complete the term.
The alternate candidate shall be approved by the Steering Committee by a two thirds majority.
If the alternate candidate is not approved by a two-thirds majority of the Steering Committee, a simple majority of votes will be accepted.
Wherever possible, the GFMD Executive Committee will take decisions by consensus.
The Executive Committee can meet and take decisions whenever two of its members call for it.
The Secretariat shall cause minutes to be kept of each meeting.
Meetings of the Executive committee are held either physically at the place provided for in the notice, or remotely by means of a teleconference or videoconference or using other telecommunications techniques allowing the members of the committee present at the meeting to hear and be able to consult simultaneously, either by combining the two aforementioned means where some directors are physically present and others participate in the meeting using a tele or videoconference or another means of electronic communication.
The association is validly represented towards third parties and in court:
b) either by the Chairperson of the Executive Committee, acting alone;
Criteria for the Advisory Board shall include experienced and prominent professionals from member organisations, previous members of the Steering Committee, and experts from the journalism and media sector, tech sector, international development, legal, and fundraising experts.
The Advisory Board shall include a minimum of 3 and a maximum of 7 individuals.
The Steering Committee has two subcommittees:
Subcommittees shall not have decision-making powers but shall be able to act in a more flexible and efficient way to advise the Steering Committee, Executive Director and Secretariat staff, in accordance with this Constitution.
The majority of the work of subcommittees shall be done via email.
Any recommendations from a subcommittee which require a vote by the Steering Committee will be communicated to the full Steering Committee as soon as possible via email.